College of Agriculture
PAU, Ludhiana

QUOTATION NOTICE

Quotations on plain paper are invited on the basis of Overall Percentage below/ overall percentage above/At Par & Item rate for NS items from the approved & eligible Contractors/ Firms enlisted with PAU/PWD/Railways & other public sector undertakings of the appropriate class for the following work(s)

Quotations should reach in the office of the undersigned upto 5.00 p.m. on or before 10.12.2024. The technical bid as well as financial bid shall be opened on 11.12.2024 at 2.00 p.m.

Terms & Conditions:

1. Conditional/ unsealed / telegraphic /incomplete quotations shall not be accepted.

2. Quotation of only those contractors /firms should be accepted who quote their rates in the following format:

Note: Only one of the above options is to be filled. More than one option shall be rejected.

(D) : Non Scheduled Items:

Rates for non-scheduled Items will be given by contractors in the below mentioned format:

Items rate should be quoted for non-scheduled items only and these must be mentioned in figures as well as in words.

Rate(s) quoted in any other format/ form shall be rejected. After working out overall amounts on the basis of rates quoted by contractors/firms, the lowest bidder shall be arrived at.

3. The drawings/estimate/sketches & other relevant papers can be seen in the office of undersigned on any working day from 3.00 p.m. to 4.00 p.m.

4. The quotation should be valid for at least 90 days from the date of opening.

5. Security @ 5% or as per norms should be deducted from the bills of the work and the same should be released after 3 months of satisfactory completion of work.

6. The technical bid and price bid should be sealed in two different envelops (clearly written on envelops “ Technical bid envelop” & “Price bid envelop”). Both these envelops should be put in another envelop in the name of the Dean, College of Agriculture, PAU Ludhiana clearly mentioning on top of the envelope the name of the work for which technical bid and price bid is quoted .

7. The Technical bid should include photocopy of Enlistment, TAN, PAN. In case the required documents are not attached with the quotation then the quotation of the contract/firm will be rejected.

8. The terms & conditions are clear and unambiguous. If any doubt or obscurity as to the meaning of quotation documents, location of site and drawing etc. must be got clarified in regard to such doubt or obscurity before submitting the quotation.

9. The Quotation Opening Committee reserves the right to reject any or all the quotations without assigning any reason thereof.

10. If the date of opening of quotations is declared as Public Holiday then the quotations will be opened on the next working day on the same time, terms & conditions.

11. Quotations given in the estimate are tentative and can be increased / decreased to any extent or can be totally omitted according to actual requirements at site by the committee & the contractor shall have no claim on this account.

12. Payment of work done shall be remitted to the contractor/ firm in single bill (1^st & Final bill) after the monitoring committee gives a certificate regarding satisfactory completion of the work.

13. Work will be started by the contractor / firm within 10 days from the date of issue of work order. In case the firm/executive agency do not start the work within the prescribed period , no further correspondence in this regard will be made with the contractor to start / execute the work and such contractor shall be held defaulter for not starting the work. Then the standing committee may allot the work to 2^nd lowest eligible quote if its quoted rates are found to be reasonable & genuine by cancelling/ rescinding the allotment letter or may opt for calling quotations a fresh. The defaulter contractor shall be forbidden for at least 6 months for quoting his rates for other works at PAU, Ludhiana and outstation.

14. If the firm/executive agency does not complete the work within stipulated time, university can levy penalty for the same.

15. Firm/ Contractors having three or more works of PAU(PAU campus/ Outstations) pending from more than two years after original schedule date of completion will not be eligible to participate in this quotation . On the basis of performance of the agency/ contractor/ firm, PAU reserves the right to reject any/all those quotations.

16. The Society / Contractor/ firm should have a valid email ID, which shall be kept active. In the absence of email ID, the tender may be rejected.

17. The contractor must be registered with ESI and EPS on the date of quoting the quotation/ tender for the work.

18. In case of any dispute, jurisdiction will be Ludhiana District Courts.

Dean
College of Agriculture